2010 SHOT Show
Online Exhibitor Manual

Exhibitor Designated Contractor

• Complete the Exhibitor Designated Contractor Form
• View a Sample Certificate of Insurance
• View a Review the EAC Code of Conduct

DEFINITION

An Exhibitor Design ated Contractor ( EDC ) is any company other than one of the designated official contractors which an exhibitor wants to employ inside the exhibit hall before, during (by special pass and/or wristband), or after the show (Union Rules and Regulations apply). No permission to use an Exhibitor Design ated Contractor will be given for the performance of the following services:

HOW TO GET AUTHORIZATION TO USE AN EXHIBITOR DESIGNATED CONTRACTOR (SHOT SHOW 2010)

IN THE EVENT THE EDC OF RECORD FOR THE BOOTH HIRES NON-OFFICIAL SUB- EDC 's THESE SUB- EDC 's MUST BE IDENTIFIED TO SHOW MANAGEMENT BY THE EDC OF RECORD AND FOLLOW ALL RULES AND REGULATIONS OUTLINED IN THE EXHIBITOR MANUAL.

We can not accept requests from the 3 rd party vendor only from the exhibitor.

1. EXHIBITOR must submit the online EDC form provided to Show Management, by the deadline date of December 18, 2009 No approvals will be granted for requests received after the deadline.
2. Show Management will send the EDC Agreement, sample certificate of insurance, invoice and or the Schedule A to the specified EDC .
3. The EDC will be required to re t urn to Show Management the executed Agreement along with the proper fees and insurance documents by the deadline date of January 5, 2010.
4. The EDC MUST BE in good standing with Show Management before the approval process begins.

THIRD PARTY INVOICE BILLING RULES, REGULATIONS AND PRODEDURES

IN ORDER TO ASSIST THE EXHIBITOR IN VERIFYING THE ACCURRACY OF THEIR EXPENSES, A COPY OF THE ORIGINAL INVOICE, IS REQUIRED BY SHOW MANAGEMENT, TO BE SENT TO THE EXHIBITOR OF RECORD FOLLOWING THE CLOSE OF THE SHOW.

WE WILL NOT ACCEPT

• Letters, telephone calls or submissions in any other form.
• Submissions in any form directly from 3 rd party vendors/contractors.

WRISTBAND REQUIREMENTS FOR EXHIBITOR DESIGNATED CONTRACTORS

1. Each individual affiliated with the EDC must wear a correct wristband, prepared and distributed by Show Management. The EDC wristband must be worn all times during move-in and move-out.
2. The process for EDC wristbands will be sent directly to the EDC by Show Management with instructions on how to pick up wristbands onsite with a copy of a valid ID (driver's license, passport, etc.).
3. EDC personnel who require access during show hours must request a show day wristband a minimum of one day prior to the opening of the show. Proper attire must be worn at all times.
4. EDC wristbands are NOT transferable and must be worn at all times on the wrist. Floor managers will spot check all EDC s for adherence to this policy and lost EDC wristbands need to be reported to Show Management immediately. Violation of this policy will result in the termination of the EDC s agreement with Show Management and all fees paid by EDC will be forfeited accordingly.
5. EDC must refrain from the use of and access to all public areas and are strictly confined to exhibit floor access during move-in and move-out.

PURPOSE

The purpose of this form is to petition Show Management for approval to use an Exhibitor Designated Contractor. An Exhibitor Designated Contractor is defined as any company, other than one of the Official Contractors that an exhibitor wants to use inside the exhibit hall, before, during or after the show. Your submission of the online form is a request for approval of an Exhibitor Designated Contractor by Show management, and a statement of your commitment to purchase services, as outlined, from said contractor, subject to Show Management's approval of the contractor.

ONLINE requests to use an Exhibitor Designated Contractor must be received at least thirty days prior to the first day of move-in. Properly completed documentation, i.e., signed agreement and insurance certificates must be submitted by January 5, 2010.

If you have any questions regarding this procedure, please call our special EDC hotline at (203) 840-5890.

CONTRACTOR MUST PROVIDE CERTIFICATE OF INSURANCE

The Exhibitor Designated Contractor must provide Certificate of Insurance confirming that the EDC has in full force and effect, Worker's Compensation insurance, comprehensive general liability insurance, and automobile liability insurance which meet the following minimum standards:

• Worker's Compensation insurance, providing and meeting the requirements established by the State of Nevada. Must have authorization to do business in the State of Nevada.
• Comprehensive general liability Insurance, providing at least $1,000,000 in coverage and naming:
  The Freeman Companies, N.S.S. F. National Shooting Sports Foundation, Interface Group – Nevada, Inc., Interface Group – Massachusetts, Inc., and the Las Vegas Sands, Inc. and their respective subsidiaries and the principal(s), directors, officers and employees thereof; and Goldman Sachs Mortgage Company and its successors and assigns, Reed Exhibitions, Reed Elsevier Inc., and their officers, directors, employees, agents, successors, assigns, and affiliates as additional insured and Venetian Casino Resort, L.L.C., and its  affiliated companies.
• Automobile liability insurance, which includes all owned, non-owned and hired vehicles with minimum limits of $500,000 bodily and $500,000 property damage liability.

RULES AND REGULATIONS GOVERNING EXHIBITOR DESIGNATED CONTRACTORS

1. IN ORDER TO ASSIST THE EXHIBITOR IN VERIFYING THE ACCURRACY OF THEIR EXPENSES, A COPY OF THE ORIGINAL INVOICE, IS REQUIRED BY SHOW MANAGEMENT, TO BE SENT TO THE EXHIBITOR OF RECORD FOLLOWING THE CLOSE OF THE SHOW. BY ALL VENDORS.
2. The Exhibitor Designated Contractor will not solicit business on the show floor at any time, including installation, during the show, and dismantling.
3. The Exhibitor Designated Contractor will share responsibility, with the Official Contractor, all reasonable costs incurred in connection with his operation, including overtime pay for stewards, security if necessary, restoration of the exhibit hall to its initial condition, custom marking of the floor, etc.
4. The Exhibitor Designated Contractor will cooperate fully with the Official Contractors and will comply with existing labor regulations or contracts as determined by the commitment made and obligations assumed by Show Management in any contracts with the Official Contractors.
5. The Exhibitor Designated Contractor will not establish service desks of any type anywhere inside the exhibit hall. The EDC will utilize space as designated by Show Management, outside the exhibit hall.
6. Cameras or photography are prohibited on the exhibit floor without permission from Reed Exhibitions. With the approval of Reed Exhibitions, the EDC may photograph only the booth(s) with which they have contractual arrangements.
7. While aisle carpeting is being installed, jockey boxes, ladders and the EDC 's equipment must be removed completely from the show floor, or be placed inside the booth being installed (if removal will not disrupt or damage the carpet after it is installed), or be placed in the EDC 's storage area.
8. Use of electric scooters by EDC s is prohibited at all times.
9. EDC s are not allowed on the show floor during open days of the show without a special EDC show day pass or wristband. EDC must be dressed in suitable attire at all times.
10. EDC s are not authorized to have Exhibitor Badges.
11. The Exhibitor Design ated Contractor will refrain from placing an undue burden on the Official Contractors, especially by not interfering in any way with the Official Contractors' work .
12. Union Rules and Regulations apply please see Freeman Services tab for greater detail.

SHOW MANAGEMENT'S DISCRETIONARY RIGHTS

Show Management reserves the right, in its sole discretion, to withhold approval or to dismiss from the show, any service contractor whose participation in the show may, in the opinion of show management, lead to strikes, picketing, other labor action directed at the show, other disruption of the show, or interference with any of the exhibitors.